Jobs: Database & Reports Associate

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National Headquarters, New York

Department: Development

Location: Headquarters, New York, NY

Reports To: Database and Reports Manager

FLSA Status: Non-Exempt/ Full-Time (40 hrs/week, overtime is rare)

Union Status: Grade 1



The Database and Reports Associate maintains constituent and gift records, performs data entry, maintains daily cash log spreadsheet, runs donation reports and performs revenue reconciliations.



Lambda Legal is a national organization committed to achieving full recognition of the civil rights of lesbians, gay men, bisexuals, transgender people, and everyone living with HIV through impact litigation, education, and public policy work. Since 1973, Lambda Legal has used impact litigation and other advocacy tools to decriminalize same-sex relationships; challenge discrimination against LGBTQ people and people living with HIV in the workplace, in the home, in schools, in health care, and in the military; and protect LGBTQ families, including by winning and defending marriage equality. Clients are not charged for legal representation or advocacy and Lambda Legal receives no government funding. Headquartered in New York City, Lambda Legal has regional offices in Los Angeles, Chicago, Atlanta, Dallas, and Washington, D.C.

We believe that serving the full breadth of the LGBTQ and HIV communities requires cultural competency and enthusiasm for diversity of all kinds. To be successful, we must approach our work with an understanding that discrimination based on sexual orientation or gender identity is not the only obstacle to achieving full formal and lived equality for LGBTQ people and everyone living with HIV; rather, we recognize the intersectional nature of discrimination, specifically including biases based on race, religion, national origin, gender, disability, education, and class. In light of this reality, we prioritize awareness and proactive commitment to counteracting these biases and their compounding effects. 



Gift Entry and Backup

  • Responsible for all offline gift entry into Development’s Raiser’s Edge (RE) database including (but not limited to): Checks, Lockbox donations, EFTs, Stock Gifts, and gifts requiring special handling.
  • Examine all offline gift entries to ensure database integrity which includes: verifying funds are allocated properly to specific gift coding requirements, partner's gifts are soft credited, honorarium and memorial donations are entered correctly, matching gift arrangements are processed.
  • Maintain both virtual and physical files of gift batches and related backup.

Constituent Management

  • Review and create individual and organizational database records as needed.
  • Perform other maintenance tasks (such as merging records) as required.
  • Adjust records when requested.

Donation and Revenue Maintenance

  • Maintain revenue reports and complete bank deposits.
  • Record all RE gift batches on a daily cash log spreadsheet.
  • Reconcile various revenue reports with the cash log.


  • Generate regular reports and queries to reconcile our Raiser’s Edge data with our Finance department’s General Ledger.
  • Perform regular maintenance queries and reports to ensure data integrity.

Matching Gift Program Maintenance

  • Manage and maintain Lambda Legal’s matching gift/workplace giving program.
  • Enter all matching gift records into Raiser's Edge.
  • Ensure that all new Matching Gift pledges, changes and deletions are submitted to matching gift agencies on a regular basis.


  • Respond to inquiries regarding entered data and make corrections as needed.

Other Duties as Assigned



Skills & Competencies:

  • Passionate about working in an organization that values and promotes diversity, equity, inclusion, and anti-racism.
  • Demonstrates skills in understanding cultural differences.
  • Incredibly detailed oriented and focused, yet adaptable and responsive
  • Comfortable processing large amounts of gift data with a high degree of accuracy.
  • Excellent oral and written communication skills.
  • Motivated, well-organized, self-starting, dependable, able to work well under pressure, a team player; ability to work well with others, demonstrated problem-solving skills.
  • Any successful candidate will welcome the opportunity to work in a racially- and gender-diverse environment.
  • Working at Lambda Legal requires awareness of and commitment to the concerns of the breadth of the communities that Lambda Legal serves. Prior work on behalf of the LGBTQ community and/or people living with HIV is a plus.


  • Microsoft Office Suite (specifically Word, Excel, PowerPoint)
  • Non-profit database experience preferred especially using Raiser’s Edge



  • N/A


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The health and well-being of our employees and their loved ones are of the utmost importance to us.  During the Pandemic, we have chosen to close our offices temporarily.  Our employees are mostly working from home, some employees have returned to work in the office voluntarily. We follow CDC and Department of Health guidelines to ensure the safety of employees who occasionally need to work from the office.  We have an employee task force that is continually evaluating and assessing when we can re-open. 


Salary is based on the Collective Bargaining Agreement.  Range starts at $50,000.  Benefits include short and long-term disability, life insurance, basic medical and dental plan at no cost to the employee, with an opportunity to obtain additional coverage for themselves or their family including vision at a low cost.  Option to enroll in a pre-tax health flexible spending account, dependent care account, and commuter transit account. Option to defer earnings to a 403(b)-retirement plan.  Paid time off includes the opportunity to accrue up to 15 days of vacation, 3 personal and 12 sick.  Lambda Legal observes 10 holidays per year and is supportive of observance of religious holidays.



The position is open until filled.

Send resume and cover letter by e-mail only to, attention Mildred Perez with the subject line of “Database and Reports Associate”.

No calls please. Due to the high volume of applications, Lambda Legal cannot return phone calls about the position and can not notify all applicants of application status.

Lambda Legal is committed to further building and maintaining a staff that reflects the full range of LGBT, HIV-affected and allied communities, and is an equal opportunity employer. People of color, transgender and gender-diverse people, women, people with abilities in multiple languages, immigrants, people living with disabilities, and individuals living with HIV are encouraged to apply.