Jobs: Database and Reports Manager

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Know the laws in your state that protect LGBT people and people living with HIV.

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Midwest Regional Office, Chicago
National Headquarters, New York
South Central Regional Office, Dallas
Southern Regional Office, Atlanta
Washington DC Office
Western Regional Office, Los Angeles

Department: Development

Location: Headquarters, New York, NY; Atlanta, GA; Chicago, IL; Dallas, TX; Los Angeles, CA; Washington, DC

Reports To: Director of Donor Databases

FLSA Status: Exempt/ Full-Time

Union Status: Grade 2


The Database and Reports Manager will be primarily responsible for creating and maintaining various queries, imports, exports, and reports, utilizing both the Raiser’s Edge and Luminate Online databases. The DRM will be responsible for pulling and formatting various lists for the organization, including event solicitation and invitation lists, utilizing Microsoft Excel. This position reports to the Director of Donor Databases and supervises the Database and Reports Associate and Online Database Associate.

Who We Are

Lambda Legal is a national organization committed to achieving full recognition of the civil rights of lesbians, gay men, bisexuals, transgender people and everyone living with HIV through impact litigation, education and public policy work. Since 1973, Lambda Legal has used impact litigation and other advocacy tools to decriminalize same-sex relationships; challenge discrimination against LGBT people and people living with HIV in the workplace, the home, in schools, in health care, and in the military; and protect LGBT families, including by winning and defending marriage equality. Clients are not charged for legal representation or advocacy and Lambda Legal receives no government funding. Headquartered in New York City, Lambda Legal has regional offices in Los Angeles, Chicago, Atlanta, Dallas, and Washington, D.C.

We believe that serving the full breadth of the LGBT and HIV communities requires cultural competency and enthusiasm for diversity of all kinds. To be successful, we must approach our work with an understanding that discrimination based on sexual orientation or gender identity is not the only obstacle to achieving full formal and lived equality for LGBT people and everyone living with HIV– rather, we recognize the intersectional nature of discrimination, specifically including biases based on race, religion, national origin, education, and class. In light of this reality, we prioritize awareness and proactive commitment to counteracting these biases and their compounding effects.

Essential Duties and Responsibilities

Reports and Data processing:

  • Creates and maintains reports, list pulls, queries, imports, and exports using Raiser’s Edge, Crystal Reports, Excel, Luminate, or other programs to fulfill the data and analysis needs of the Development Department, Board and Volunteers, and the Finance Department.

Database Integrity:

  • Works closely with Development Staff to ensure accuracy in gift and constituent coding; Assumes responsibility for database integrity and responds quickly and accurately to requests for changes and updates to databases
  • Performs regular cleanup queries to ensure data is accurate.

Donation and Revenue Maintenance:

  • Manages the daily donation activity, including all online and offline giving, ensuring all donations are correctly coded and credited to the appropriate constituent and ensures that daily reconciliation and income reports are complete by the end of the day.
  • Performs monthly and annual reconciliation of Raiser’s Edge income to General Ledger revenue.
  • Acts as a point person between Development Staff and Accounting Staff.


  • Develops and maintains database guidelines; ensures guides and procedures are up-to-date and recorded for other staff to use.
  • Troubleshooting/Problem Solving:
  • Provides support to Development and Finance Staff when questions, concerns or problems arise. Prepares for and assists with annual audit for areas concerning income.

Constituent Management and Donation Entry

  • Reviews and creates individual donor, organization, and gift records to ensure accuracy and consistency in gift allocation, pledge payments, giving level, proper and personalized salutations, marital status, gender, matching gift agreements, contact information/limitations and any other information that is required by Development/Finance staff.
  • When the Database and Reports Associate or Online Database Associate are out of the office, the DRM must be able to process gifts.


Skills & Competencies:

  • Incredibly detailed oriented and focused, yet adaptable and responsive
  • Excellent oral and written communication skills;
  • Motivated, well-organized, self-starting, dependable, able to work well under pressure, a team player; ability to work well with others, demonstrated problem-solving skills
  • Any successful candidate will welcome the opportunity to work in a racially- and gender-diverse environment


  • Microsoft Office Suite (specifically Word, Excel, PowerPoint)
  • Database Experience preferably Raiser’s Edge

Supervisory Responsibilities

Supervises the Database and Reports Associate and Online Database Associate.




Salary is based on the Collective Bargaining Agreement. Competitive benefits package is provided, including medical, dental, life and long-term disability insurance, employer contributions to retirement account, and substantial vacation.


The position is open until filled.

Send resume and cover letter by e-mail only to, attention Mildred Perez with the subject line of “Database and Reports Manager”.

No calls please. Due to the high volume of applications, Lambda Legal cannot return phone calls about the position and can not notify all applicants of application status.

Lambda Legal is committed to further building and maintaining a staff that reflects the full range of LGBT, HIV-affected and allied communities, and is an equal opportunity employer. People of color, transgender and gender-diverse people, women, people with abilities in multiple languages, immigrants, people living with disabilities, and individuals living with HIV are encouraged to apply.